Publications

Procurement Toolbox Available Now

The new NASPO Procurement Toolbox holds the fundamental topics of the public procurement process in an easy-to-access format, no log-on required. Perfect for new staff, or a five-minute refresher, the first issues are available now: Issue 1 – Introduction to Procurement Issue 2 – Importance of Ethical Procurement Issue 3 – Market Research Issue 4

NASPO TECH NEXT SERIES

Electric Vehicles and Hybrid VehiclesIn this edition of the Tech Next In this edition of the Tech Next series, we will explore: What is an EV, EV capabilities, Total cost of ownership, What the central procurement office can do to help prepare your state for an increase in EV use. DOWNLOAD

Emergency Preparedness for State Procurement Officials Guide

This guide is designed to support the evaluation of procurement office preparedness to support an emergency situation. An emergency generally means an extraordinary event which occurs with very little time to develop a unique concept of response for that event. This paper identifies issues to consider before, during and after a catastrophic event, highlights potential

State Central Procurement Officials Rank Priorities for 2020

Based on input from state CPOs, the 2020 Top 10 Priorities for State Procurement reflect core procurement issues nationwide. Leading Procurement Strategy Statewide is the front-runner for the new year, holding steady among the most important topics for the past six years.  Providing leadership for statewide planning, policy setting, centralized oversight and data-gathering and analysis will be

Sole Source Procurement

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NASPO Best Practices

Ethics and Accountability Ethics and the professionalization of public procurement have been among NASPO’s Top 10 Priorities for elevating and advancing public procurement for several years. NASPO’s latest research paper, Best Practices: Ethics and Accountability, explores choosing the best path; best practices in ethics programs; conflicts of interest and vendor relations; and adopting proactive transparency practices.

Reverse Auctions: A Roadmap for Success

Can a reverse auction be a win-win? What can public buyers do to maximize its benefits? Read this NASPO Procurement Perspectives publication to learn about what works well and where you should not use reverse auctions. The paper includes 5 helpful steps as a Roadmap for Success, recommendations, helpful tips for suppliers and buyers and

2018 Survey of State Procurement Practices

The Executive Summary based on results from the 2018 Survey of State Procurement Practices is now available. Download your copy below! DOWNLOAD The online 2018 Survey Report is also available. Click HERE to review the report online, view individual state responses, or download a copy of the complete survey results.

NASPO releases 2019 Top Ten Priorities for State Procurement & Top Five Horizon Issues

The two lists Top 10 Priorities and Top 5 Horizon Issues for State Procurement reflect current nationwide priorities as well as forward-looking issues that are likely to impact state procurement. The 2019 priority list debuts three front-runners: Agency Relations and Customer Service, Continuous Improvement Methodologies and Contract Administration. Maximizing eProcurement solutions ranked fourth and measuring

June 2018 Continuous Improvement Webinar Recap

In the NASPO Best Practices Continuous Improvement Webinar, speakers Jason Soza, Alaska CPO and Certified Six Sigma Black Belt, and Richard Pennington, NASPO Life Member & General Counsel, shared tips and Continuous Improvement (CI) tools that can be used to improve processes and gain efficiency in procurement organizations. Be sure to email in your “Find

Modular Procurement: A Primer

Modular procurement methods can help state procurement officials achieve simplicity in the most complicated procurements, breaking down projects into manageable stages and helping to ensure that the end-product is one that solves problems and improves the services provided by state government. This research brief provides an introduction to modular procurement, exploring the different philosophies and

NASPO releases 2018 Top Ten Priorities for State Procurement & Companion list of Top Three Horizon Issues

Based on a ranking from state CPOs, the Top Ten Priorities for State Procurement reflect core procurement issues important nationwide. For the first time this year, the Top Three Horizon Issues was added, as a list of top emerging issues, based on CPO input due to their potential impact on state procurement in 2018. NASPO develops programs, conference sessions,

NASPO 2016 State Procurement Practices Survey

State Procurement Practices Survey The 2016 survey was administered to central procurement offices in 50 states, the District of Columbia, and Puerto Rico with a response rate of 90 percent. Many thanks to all participating jurisdictions! View 2018 States Survey Report Download Survey Summary Report Survey findings presented in the Survey Summary Report reflect statutes, laws

Tech Next: Leasing vs. Owning Hardware and Software

To Buy or to Lease? That is the question NASPO is exploring in our newest edition of the Tech Next series! In this publication, we explore the options available when it comes to leasing or buying hardware and software, discuss the benefits and challenges that come with both methods of IT procurement, and provide additional

NASPO Partners with NASCIO to Release a Joint Roadmap for State IT Procurement Reform

NASPO and NASCIO are proud to release a joint roadmap for state information technology (IT) procurement reform and process transformation! This publication includes 18 joint recommendations for IT procurement in the following categories: relationship building, procurement processes, centralization, and legislation & policy. The paper also includes key takeaways from the survey of CPOs and CIOs

Tech Next: Internet of Things

Are you prepared to procure the future? NASPO takes a dive into the Internet of Things (IoT) in this edition of the Tech Next Series. Read about the ways IoT can be used in the public sector, how Illinois has ventured into the IoT-specific RFP process, and a checklist of considerations pertinent to the procurement

Best Practices in Agency Relations and Communications

The NASPO Best Practices Committee’s  Agency Relations and Communications Work Group presents a webinar featuring Alaska, Idaho and Massachusetts’ state initiatives and tools used to foster effective relations and communications between the central procurement office and customer agencies. View Webinar Download

Agile Procurement in Practice

The NASPO Emerging Issues Committee’s Agile/Modular Procurement Work Group presents a webinar featuring the State of Washington’s IT Procurement Team, led by Scott Smith, IT Procurement Manager. Learn how Washington has successfully implemented agile procurement methods for IT, including challenges faced and keys to success. View Webinar Download

Tech-Next: Procuring UAVs

UAVs, or “drones”, are so much more than just last year’s hot Christmas toy! Find out how UAVs can improve public services, and what state procurement officials need to know when procuring UAVs in this first installment of “Tech-Next,” NASPO’s new series on procuring emerging technologies. In this work product developed by the Emerging Issues

Survey of State Procurement Practices at a Glance

Check out the 2016 Survey Infographic including a quick snapshot of the main data points and trends regarding state procurement practices based on results from NASPO’s 2016 Survey of State Procurement Practices we released in September. Download

2016 Research & Publications Roundup

Did you know that last year, NASPO produced 16 offerings that tied to the Top Ten Priorities for State Procurement in 2016?! Check out the 2016 Research and Publications Roundup to make sure that you didn’t miss any of the papers, reports, webinars, survey results, and other resources produced by NASPO this past year. Download

Navigating the IT Procurement Landscape

In continuing their shared interests in working together to improve IT procurement, NASPO and NASCIO have developed an action plan for navigating the ever-changing terrain shaping state procurement efforts and information technology updates. The action plan addresses several key areas of state government common to both specialties, including governance and organizational structure; teaming and roles;

State Central Procurement Officials Rank Priorities for 2017

State CPOs recognized the strategic role of state central procurement as their number one priority for 2017. This includes centralized procurement authority, elevated role of the central procurement office in the hierarchy of the executive branch and active participation in creating an enterprise vision for the state. Procurement workforce professionalization and integrated eProcurement/ERP solutions increased

Cyber Liability Insurance 101

Cybersecurity is a complex issue, and NASPO is not alone in recognizing its importance. Cyber Liability Insurance101 NASPO presents a primer on cyber liability insurance that includes an introduction to the topic, important statistics, and an overview of the types of coverage available. Learn the basics about this emerging topic, and five suggestions for helping

Preparing for the Future Workforce

What can the millennial generation contribute to state procurement Prepare for the future workforce with NASPO’s new publication!  Learn what the Millennial generation can contribute to state procurement offices, and use recommendations from Millennials to address recruitment and retention challenges. Download

Data Analytics: A Roadmap for Success

Download NASPO’s newest Procurement Perspective NASPO recently invited members from Florida, Texas, and Virginia to participate in a webinar to share how their states are using the powerful tool of data analytics to improve procurement processes across the board. As Roz Ingram, Chief Procurement Officer of Florida, put it best, data analytics are “a roadmap

Data Analytics: What’s in the Numbers?

NASPO members from Texas, Virginia, and Florida share how their states are using the powerful tools of operational performance metrics and data analytics to improve procurement processes. View Webinar Now

Statewide Centralization Infographic

Statewide centralization and enhancing the strategic role of state central procurement have been front and center for many states. NASPO recognized statewide centralization as one of its top priorities for 2016. This infographic report presents a quick overview of the main drivers for change towards centralization, reported successes, challenges and risk factors, based on information

Critical Success Areas and Key Performance Indicators for State Central Procurement Offices

This publication recommends critical success areas and key metrics for state central procurement offices. NASPO identified four critical success areas and key performance indicators (KPIs) that the state central procurement organization should focus on to be successful. NASPO suggests using this limited number of metrics defined for each  area as central to the success of

Workforce Webinar Series: CPOs and the Future Workforce

A panel of Chief Procurement Officers (CPOs) with varied backgrounds and experience discuss the future of the state procurement workforce from behind the CPOs’ desk. You will learn about recruitment and retention strategies, workforce challenges, including what works and what doesn’t for attracting millennials into state government, and much more. VIEW WEBINAR NOW

The Value of eProcurement/ERP Systems. Case Studies

Rolling out major ERP and e Procurement systems has been a key element of state procurement reform initiatives implemented by states over the past decade. NASPO members recognize the prevalence of eProcurement/ERP Solutions and the clear return on investment from automating state procurement. Implementing eProcurement/ERP systems is one of the top five priorities for NASPO

Workforce Webinar Series: Millennials in State Procurement

The term “millennial generation” gets used a lot to describe the workforce of the future, but what does it really mean for the procurement director and their office? This webinar series is your opportunity to find out! What can your office do to help retain millennial employees for longer periods of time or get them

Authority and Centralization Best Practices Matrix

Research supported best practices designed to help state officials who are considering procurement reform As many states grapple with the best ways to modernize and update their purchasing systems, the National Association of State Procurement Officials has released seven principals of state purchasing to establish a framework that individual states can follow to create efficient,

2016 IT Procurement Reform Solutions

Research supported best practices designed to help state officials who are considering procurement reform As information technology (IT) purchases are among the largest and fastest-growing budget items for many states, the National Association of State Procurement Officials calls for a collaborative effort to focus on reforming IT procurement. Procurement reform is identified by NASPO members

State Central Procurement Officials Rank Priorities for 2016

Based on a ranking from State Central Procurement Officials nationally, the Top Ten Priorities For State Procurement sets the agenda for thought leadership and programming for the profession. For the second year, state CPO’s collectively ranked process reform and reengineering as the number one priority for state procurement in 2016. This includes encouraging streamlined procurement processes, modernize procurement law,

Recruitment and Retention

Strategic Role of Procurement Fact Sheet Fact Sheet Staff Retention and Recruitment

Strategic Role of Procurement

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UPPCC Certification

UPPCC Certification Fact Sheet Fact Sheet Strategic Role of Procurement

Environmentally Preferable Purchasing

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Strategic Sourcing

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Procurement Ethical Practices and Principles

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Pathways to Value: Shared Services and E-Procurement

The National Association of State Chief Administrators (NASCA) and the National Association of State Procurement Officials (NASPO) jointly released a report featuring two case studies developed by Leadership for a Networked World on state government shared services and e-procurement. Pathways to Value: Shared Services and E-Procurementwas created after the associations co-hosted the NASCA and NASPO

Has State Government Moved to the Cloud?

An infographic on State Practices for Cloud Implementation NASPO collected information from states through the Cloud Services Survey. This Cloud Infographic offers a snapshot of the key data points from the survey, including existing practices, contracting models that are currently used, challenges and solutions for a successful implementation of cloud solutions and many more. Downlaod

2015 Spring Legislative Report

NASPO’s members-only Bills and Regs Tracker on the NASPO Network tracks procurement-related state and federal legislation and regulation. This quarterly report, released in May 2015, summarizes key issues tracked to date. Downlaod

Capitals in the Clouds Part VII: A Case Study of Cloud Procurement

California’s Cloud Infrastructure In July of last year, the state of California launched a service that marked a dramatic shift in the way that state governments procure and provide cloud services to their consumers. This offering is the subject of a new case study published jointly by the National Association of State Procurement Officials (NASPO)

Pathways to Value: Shared Services and E-Procurement

The National Association of State Chief Administrators (NASCA) and the National Association of State Procurement Officials (NASPO) jointly released a report featuring two case studies developed by Leadership for a Networked World on state government shared services and e-procurement. Pathways to Value: Shared Services and E-Procurementwas created after the associations co-hosted the NASCA and NASPO

Tales from the Trenches

Evolution of Strategic Sourcing Strategic sourcing has been around for a few decades. This paper provides valuable insight into the use of this approach to state procurement. It discusses benefits and challenges, common misconceptions, how it differs from traditional procurement and where it can add value. Information obtained through phone interviews with 15 states are

NASPO Releases Top 10 Focus Areas for State Procurement

NASPO announces the release of its inaugural Top 10 Focus Areas for State Procurement for 2015. The priority areas will help narrow the association’s focus when developing new publications and research, planning conference sessions, and hosting webinars to share best procurement practices. The top 10 ranking of state procurement focus areas reflects the collective voice of State

Top 10 Focus Areas for State Procurement

This is a list of top priorities to guide the association’s programmatic activities in 2015. The top 10 ranking of state procurement focus areas reflects the collective voice of State Central Procurement Officers who voted on their top 10 priorities, based on the relevance and existing or anticipated impact on state procurement policies in their

Non-competitive/Sole Source Procurement: Seven Questions

This three-piece resource including a briefing paper Non-competitive/Sole Source Procurement: Seven Questions, Sole Source Procurement Infographic and web page explores current sole source procurement practices among the states. Sole source procurements are exemptions and waivers of competition where competition is not available or a reasonable alternative source does not exist. The Sole Source Procurement web page provides additional information broken down

NASPO and NASCA Working Together: Procurement as a Partner

NASPO and NASCA build on their existing partnership and produce a paper providing guidance to state chief administrators. The paper highlights the value state procurement officials bring to state government and how that can be leveraged through close and timely collaboration between the two players in legislation drafting, policy decisions, and procurement planning. Download

Green Purchasing Guide

This revised guide is an easy-to-use tool including basic concepts of green purchasing, twelve steps to developing a working program, sample calculators, a Glossary of Terms, links to green purchasing policies and programs currently utilized in other states and localities, NASPO webinar recordings, state green profiles, fact sheets, and much more.

Rising to the Challenge: Recruitment and Retention in State Procurement Offices

This NASPO study addresses the turnover and retention rates in state central procurement offices across the country. Some of the issues discussed are the workforce generational distribution, top reasons for separations, top hindrances to hiring, current recruitment and retention practices, available strategies and solutions to inform the policy-making decisions about turnover and talent management strategies.

State Procurement Adds Value and Jobs

The paper highlights the value that state procurement professionals bring to state government, focusing on ways in which procurement generates state savings, creates and sustains private sector jobs, and ensures state procurement integrity. It also includes a discussion on how state executive leadership can help support state procurement’s ability to add value to states. Download

ERP and eProcurement Systems

The paper highlights state practices, key elements and functionalities of existing state ERP and eProcurement systems, and types of funding for eProcurement solutions. Also included in this publication are pros and cons of the ERP integration and the value of eProcurement systems, states’ experiences and lessons learned from implementations of eProcurement solutions, their functionality, metrics,

State Bid Protests

This research provides information on bid protests processes in state central procurement offices, debriefing practices, the level of effort to respond to protests, and the value of allowing the process. Statutory and policy language regarding definitions for bid protests, timing for filing, timeline for response and the decision process, as well as states’ experiences implementing

Credit/Debit Card Interchange Fees and State Procurement

This paper reviews recent reforms to interchange fees, discusses potential implications for state governments’ procurement card programs, associated with the terms of the proposed settlement agreed between payment card networks and merchants. In addition, the paper identifies key areas for procurement officials to consider in order to guide potential adjustments to state procurement card programs

In-state Preferences

During these difficult economic times, state governments are often pressured to do more to assist their local suppliers. This brief defines in-state preference, outlines the implications of this tactic and also discusses recent statistics, as well as advantages and disadvantages of this approach. Download

Meeting the Challenges of World-Class Procurement

This paper looks at the challenges faced by senior procurement officials in administering a procurement system that achieves value, provides an equitable chance for companies to participate, and overall promotes public confidence in the integrity of the process. The focus of this paper is on what our elected officials and other senior leadership can do

Effective Communication between State Procurement and Industry

This paper will explore how procurement officials can understand the issues involved with vendor communication and address them in a way that allows them to use one-on-one exchanges in a manner consistent with the obvious necessity for transparency and integrity. The purpose of this research is to help procurement officials and state policy makers develop

The Patient Protection and Affordable Care Act (ACA) – Implications for State Procurement Officials

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Cooperation and Collaboration in State Higher Education Procurement

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Comparative Review of State IT Procurement Practices

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Strength in Numbers: An Introduction to Cooperative Procurements (Update)

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Administrative Fees: Creative Funding for Central Procurement in Difficult Economic Times

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Responding to an Aging and Changing Workforce: Attracting, Retaining, and Developing New Procurement Professionals

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Benchmarking Cost Savings & Cost Avoidance

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An In-Depth Look at GSA Cooperative Purchasing: The Benefits and Issues Surrounding State Usage of Schedule Contracts

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Strength in Numbers: An Introduction to Cooperative Procurements

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Offshoring and Procurement: Positioning for the Future

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Procurement Lobbying within State Government: An Emerging Trend

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The Measure of Our Success: The Challenge and Opportunity of State Procurement Performance Measures

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Getting What You Need on the Way to the Win-Win! Leveraging the RFP in State Technology Procurements

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Negotiating IP on the Way to the Win-Win: NASCIO’s Intellectual Property Recommendations

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State Procurement: Strategic Positioning for the 21st Century

This is an online resource. Click here to see it now.

Buying Smart: Blueprint for Action

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The Deregulation of Electricity

This is an online resource. Click here to access it now.

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