Vermont
Administrative Fees:
Administrative Fees on State Contracts
Disclaimer:
This information is self-reported by the state via the Survey of State Procurement Practices
Administrative Fees in Use:
No
State authority to conduct best value procurement (BVP)
Best Value Procurement Definition:
Best Value Procurement Definition
Definition of Best Value Procurement:
No
Statutory, regulatory, and procedural guidance for bid protests
Protest Procedure:
Protest Procedure
Status:
No Official Guidance
Statutory, regulatory, and procedural guidance for bid responsiveness
Bid Responsiveness:
Bid Responsiveness Definition
Definition:
No
Statutory, regulatory, and procedural guidance for bidder responsibility
Responsible Bidder Definition:
Responsible Bidder Definition
Definition:
No
Name:
Commodity Code
Commodity Code:
UNSPSC
Name:
Competitive Thresholds
Formal/Competitive Sealed Bidding:
$100,000
Citation:
Bulletin 3.5, VIII. Page 20
Citation Language:
B. Standard Bidding (“Requests for Proposals” or “RFP”) 1\. General: A standard RFP is required for all services which are anticipated to exceed a maximum Contract amount of $100,000. An RFP is also recommended for complex procurements, such as when the response requires the bidder to provide a solution or long term commitment.
Small Purchases/Informal Purchasing:
$100,000
Citation 2:
Bulletin 3.5, VIII. Pg 19
Citation Language 2:
A standard bidding process is always preferred. However, a “simplified bidding process” may be used when the anticipated Contract amount will not exceed $100,000. A simplified bidding process requires an Agency to develop a Statement of Work that identifies work to be performed, specific need(s) to be addressed and/or product(s) to be delivered (subject to BGS’s exclusive authority over commodities purchases), and that solicits price quotations from at least three potential Vendors known to provide the specified services or products. However, the Simplified Bid process does not require a public bid posting nor a public bid opening.
Statutory, regulatory, and procedural guidance for contract claims before a specialized body
Contract Claims Procedure:
Contract Claims Procedure
Status:
No Official Guidance
Statutory, regulatory, and procedural guidance for contract claim appeals before a specialized body
Administrative Contract Claims Appeals:
Administrative Contract Claims Appeals
Status:
No Official Guidance
eProcurement:
eProcurement
Platform:
eProcurement - Ivalua; ERP - Peoplesoft by Oracle
System Type:
eProcurement, ERP
System Name:
VTBuys
The rules concerning the size and composition of evaluation committees for formal solicitations
Eval Committees:
Evaluation Committees
Evaluation Team Requirements:
State employees with relevant subject matter expertise
Citation:
Bulletin 3.5, VIII. Page 24
Citation Language:
8. Contractor Selection, Documentation and Apparent Conflict of Interest: a. Selection: i. The bid most responsive to the selection criteria established in the RFP should be accepted. Agency staff with the relevant subject matter expertise should review each proposal for responsiveness in accordance with the requirements outlined in the RFP. When appropriate, an Appointing Authority (Agency) may establish a contract selection committee to review bids.
State entity with the statutory authority and oversight for the purchasing of goods and services
Goods and Services Procurement Entity:
Goods and Services Procurement
Entity:
Total Delegation to Agencies
Citation:
Bulletin 3.5, Page 9
Citation Language:
Generally, State of Vermont employees should be used to perform essential governmental functions. However, there are circumstances which justify the use of Contractors to complete certain tasks, rather than employees, which may be determined at the discretion of the Appointing Authority. Once the determination has been made to enter into a Contract for Service, applicable State law and the policies and procedures set forth in this Bulletin will apply, regardless of amount.
State authority to conduct multistep competitive sealed bidding
Authorization for Multi-Step Competitive Sealed Bidding:
Authorization for Multi-Step Competitive Sealed Bidding
Status:
No Authorization
Name:
Nonprofit Usage of Statewide Contracts
Authorization:
No
Organizational location for the dedicated procurement attorney assigned to assist with and review purchasing and contracts.
Procurement Counsel Location:
Attorney General's Office
Reports To:
Attorney General
Official state procurement website for public
Public Link to Official State Procurement Website:
State Procurement Website
Public Link:
Statutory, regulatory, or procedural guidance for protest appeals before a specialized body
Administrative Protest Appeals:
Administrative Protest Appeals
Status:
No Statutory Guidance
The required time between the issuance of a formal solicitation and the scheduled opening of bids or proposals
Public Notice:
Public Notice
Formal Solicitation - Minimum Window for Proposals/Bids:
5 Days
Citation:
Bulletin 3.5, VIII. Page 24
Citation Language:
The time between the initial public notice on the EBB (and other methods of solicitation) and the opening of bids must be at least five business days. For RFPs with a relatively complex Statement of Work, allowing potential Vendors a longer response time is highly recommended, to ensure well-constructed bid responses.
State authority to conduct reverse auctions
Authorization for Reverse Auction:
Authorization for Reverse Auctions
Status:
No Authorization
Official state procurement manual available to public
Public Link to State Procurement Manuals:
State Procurement Manual
Notes:
Vermont does not have procurement statutes or regulations. Instead they base their procurement codes on a published Bulletin on the procurement website (Bulletin No. 3.5).
Awarded contracts as provided by each state
Link to State-Wide Contracts:
State-wide contracts
State-Wide Contracts Link:
https://bgs.vermont.gov/purchasing-contracting/contract-info
Information for suppliers as provided by each state
Link to Supplier Registration:
Supplier Registration
Supplier Registration Link:
State entity with the statutory authority and oversight for the purchasing of technology
Technology Procurement Entity:
Technology Procurement Entity
Entity:
State Central Procurement Office
Citation:
Bulletin No. 3.5. p. 12
Citation Language:
E. Contracts for Information Technology Information. Technology (IT) Contracts can be Contracts for Service or Commodity Contracts. Contracts related to Information Security and Information Technology Activities can include the procurement of hardware and/or software (with or without a services component), system implementation, IT consulting services, license and other end user agreements, maintenance and support services, hosting services and Service Level Agreements (SLA). Further information specific to Information Technology contracting is located in the ITGuideline, located both on the AoA and OPC websites.The IT Guideline covers, among other things, best practices for IT procurements and terms and conditions which may be needed to address issues particular to IT Contracts, such as, licensing, intellectual property, data ownership, and security concerns.IT Contract for Service: Generally speaking, an IT Contract will be considered a Contract for Service subject to this Bulletin - including the Contract for Service determination process and the AGO certification - when a Vendor is providing professional services such as implementation, configuration, data migration, consulting and/or training, either on-site or off-site. An IT Contract for Service may include maintenance and support services that are provided on-site or by virtual access to State IT systems.IT Commodity Contract: Generally speaking, an IT Contract will be considered a Commodity when the product or service is provided “as-is” to all consumers equally either as a physical software, license and other end user agreements, or hardware or as a subscription software as a service, platform as a service or infrastructure as a service. The Vendor will not have virtual access to State systems for purposes of maintenance and support.Please refer to the IT Guideline and consult with OPC, ADS or the AGO with questions about whether an IT contract is more appropriately a Contract for Service or a Commodity.
