South Dakota
Amount and Frequency of Fees Collected:
Percentage based on spend, quarterly
Administrative Fees:
Administrative Fees on State Contracts
Disclaimer:
This information is self-reported by the state via the Survey of State Procurement Practices
Types of Contracts with Admin. Fees:
Statewide/Enterprise, National Cooperative
Administrative Fees in Use:
Yes
State authority to conduct best value procurement (BVP)
Citation:
South Dakota Local Government Guide for Acquisitions, Disposals and Exchanges Page 5 (6)
Citation Language:
An award shall be made to the responsible offeror whose proposal conforms to the solicitation and is determined in writing to be the most advantageous to the purchasing agency taking into consideration price and the evaluation factors set forth in the request for proposals. No other factors or criteria may be used in the evaluation. The contract file shall contain the basis on which the award is made. Written notice of the award of a contract to the successful offeror shall be promptly given to each offeror. The purchasing agency may reject any and all proposals and readvertise for proposals if none of the proposals are satisfactory, or if the purchasing agency believes any agreement has been entered into by the offerors to prevent competition
Definition of Best Value Procurement:
Yes
Best Value Procurement Definition:
Best Value Procurement Definition
Statutory, regulatory, and procedural guidance for bid protests
Status:
No Official Guidance
Protest Procedure:
Protest Procedure
Statutory, regulatory, and procedural guidance for bid responsiveness
Public Link:
https://boa.sd.gov/central-services/procurement-management/docs/SDVendorManual_01-04-19.pdf
Bid Responsiveness:
Bid Responsiveness Definition
Citation Language:
Responsive Bidder: A person who has submitted a bid that conforms in all material respects to the Invitation to Bid.
Definition:
Yes
Citation:
South Dakota Procurement Manual p. 6
Statutory, regulatory, and procedural guidance for bidder responsibility
Definition:
Yes
Citation:
South Dakota Procurement Manual, p. 6
Citation Language:
Responsible Bidder: A person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.
Public Link:
Responsible Bidder Definition:
Responsible Bidder Definition
Name:
Commodity Code
Commodity Code:
NIGP
Public Link:
Small Purchases/Informal Purchasing:
$4,000; $50,000
Citation Language:
Purchases of supplies and services under fifty thousand dollars. Unless otherwise specified by statute, purchases of supplies and services under fifty thousand dollars must be made as follows: (1) Notwithstanding other provisions of chapter [5-18A](https://sdlegislature.gov/Statutes?Statute=5-18A) or [5-18D](https://sdlegislature.gov/Statutes?Statute=5-18D), the Bureau of Administration may authorize state agencies and institutions to make purchases of supplies over four thousand dollars and under fifty thousand dollars by obtaining three quotes from different vendors. If three quotes cannot be obtained, the Bureau of Administration may approve the purchase if in the best interest of the state, require additional quotes to be obtained, or require the purchase be advertised for bids; (2) State purchases of supplies under four thousand dollars may be made in accordance with procedures established by the purchasing agency in the best interests of the state; (3) State purchases of services under fifty thousand dollars may be made in accordance with procedures established by the purchasing agency in the best interests of the state; and (4) For all other purchasing agencies, purchases under fifty thousand dollars may be made in accordance with procedures established by the purchasing agency. No purchases may be artificially divided to constitute a small purchase under this section.
Formal/Competitive Sealed Bidding:
$50,000
Citation:
SD ST § 5-18A-11
Citation Language 2:
Purchases of supplies and services under fifty thousand dollars. Unless otherwise specified by statute, purchases of supplies and services under fifty thousand dollars must be made as follows: (1) Notwithstanding other provisions of chapter 5-18A or 5-18D, the Bureau of Administration may authorize state agencies and institutions to make purchases of supplies over four thousand dollars and under fifty thousand dollars by obtaining three quotes from different vendors. If three quotes cannot be obtained, the Bureau of Administration may approve the purchase if in the best interest of the state, require additional quotes to be obtained, or require the purchase be advertised for bids; (2) State purchases of supplies under four thousand dollars may be made in accordance with procedures established by the purchasing agency in the best interests of the state; (3) State purchases of services under fifty thousand dollars may be made in accordance with procedures established by the purchasing agency in the best interests of the state; and (4) For all other purchasing agencies, purchases under fifty thousand dollars may be made in accordance with procedures established by the purchasing agency. No purchases may be artificially divided to constitute a small purchase under this section.
Public Link 2:
Citation 2:
SD ST § 5-18A-11
Name:
Competitive Thresholds
Statutory, regulatory, and procedural guidance for contract claims before a specialized body
Contract Claims Procedure:
Contract Claims Procedure
Status:
No Official Guidance
Statutory, regulatory, and procedural guidance for contract claim appeals before a specialized body
Status:
No Official Guidance
Administrative Contract Claims Appeals:
Administrative Contract Claims Appeals
Public Link:
https://boa.sd.gov/central-services/procurement-management/procurement-management-eprocurement.aspx
System Name:
easyPurchase
System Type:
eProcurement
Platform:
ESM Solutions
eProcurement:
eProcurement
The rules concerning the size and composition of evaluation committees for formal solicitations
Eval Committees:
Evaluation Committees
Evaluation Team Requirements:
No official guidance
State entity with the statutory authority and oversight for the purchasing of goods and services
Entity:
Total Delegation to Agencies
Citation:
SD ST § 5-18A-34
Citation Language:
The Bureau of Administration shall serve as the central procurement agency of the State of South Dakota. Except for the legislative and judicial branches and as otherwise specifically provided in this chapter and chapters 5-18B, 5-18C, and 5-18D, the Bureau of Administration shall procure, or authorize the procurement of all supplies and public improvements for state government. No claim for any such procurement may be paid unless authorization has been issued by the bureau. All state agencies and institutions are responsible for the procurement of services for their respective governmental unit. The governing body of all other purchasing agencies, including the legislative and judicial branches of state government, is responsible for procuring or authorizing the procurement of supplies, services, and public improvements for their respective governmental unit.
Goods and Services Procurement Entity:
Goods and Services Procurement
State authority to conduct multistep competitive sealed bidding
Authorization for Multi-Step Competitive Sealed Bidding:
Authorization for Multi-Step Competitive Sealed Bidding
Status:
No Authorization
Name:
Nonprofit Usage of Statewide Contracts
Authorization:
No
Organizational location for the dedicated procurement attorney assigned to assist with and review purchasing and contracts.
Reports To:
Other
Procurement Counsel Location:
Embedded in Procurement Office
Official state procurement website for public
Public Link to Official State Procurement Website:
State Procurement Website
Statutory, regulatory, or procedural guidance for protest appeals before a specialized body
Status:
No Statutory Guidance
Administrative Protest Appeals:
Administrative Protest Appeals
The required time between the issuance of a formal solicitation and the scheduled opening of bids or proposals
Public Notice:
Public Notice
Formal Solicitation - Minimum Window for Proposals/Bids:
10 Days
Public Link 1:
Citation Language:
The advertisement shall appear as a legal notice in the appointed legal newspaper. The advertisement shall be printed at least twice, with the first publication at least ten days before opening of bids or the deadline for the submission of proposals.
Citation:
SD ST § 5-18A-14
State authority to conduct reverse auctions
Comments:
No reverse auction may be used to establish contracts for public improvements, professional services, or indefinite quantity supply purchases.
Citation Language:
Notwithstanding any other provision of this chapter, a purchasing agency may conduct an online reverse auction for the procurement of supplies or nonprofessional services, if the purchasing agency determines in writing that a reverse auction is appropriate for the specific procurement. No reverse auction may be used to establish contracts for public improvements, professional services, or indefinite quantity supply purchases.
Citation:
SD ST § 5-18A-39
Authorization for Reverse Auction:
Authorization for Reverse Auctions
Status:
Full Authorization
Official state procurement manual available to public
Public Link to State Procurement Manuals:
State Procurement Manual
Awarded contracts as provided by each state
Link to State-Wide Contracts:
State-wide contracts
State-Wide Contracts Link:
Information for suppliers as provided by each state
Link to Supplier Registration:
Supplier Registration
Supplier Registration Link:
State entity with the statutory authority and oversight for the purchasing of technology
Citation Language:
5-18A-34 The Bureau of Human Resources and Administration shall serve as the central procurement agency of the State of South Dakota. Except for the legislative and judicial branches and as otherwise specifically provided in this chapter and chapters 5-18B, 5-18C, and 5-18D, the Bureau of Human Resources and Administration shall procure, or authorize the procurement of all supplies and public improvements for state government. No claim for any such procurement may be paid unless authorization has been issued by the bureau. All state agencies and institutions are responsible for the procurement of services for their respective governmental unit. The governing body of all other purchasing agencies, including the legislative and judicial branches of state government, is responsible for procuring or authorizing the procurement of supplies, services, and public improvements for their respective governmental unit. 1-33-48 The commissioner of the Bureau of Information and Technology may enter into purchase or lease-purchase agreements providing for the acquisition of equipment for state boards, commissions, agencies, and instrumentalities, and shall have all powers determined by the commissioner to be necessary to accomplish this purpose.
Entity:
State Central Procurement Office and Bureau of Information and Technology
Citation:
SD ST § 5-18A-34; SD ST § 1-33-48; SD ST § 1
Technology Procurement Entity:
Technology Procurement Entity