Indiana
Administrative Fees:
Administrative Fees on State Contracts
Disclaimer:
This information is self-reported by the state via the Survey of State Procurement Practices
Administrative Fees in Use:
Yes
Types of Contracts with Admin. Fees:
Statewide/Enterprise
Amount and Frequency of Fees Collected:
Varies from contract to contract as negotiated with the vendor. The money comes from the vendor; typically based on spend from the previous quarter
State authority to conduct best value procurement (BVP)
Best Value Procurement Definition:
Best Value Procurement Definition
Definition of Best Value Procurement:
No
Statutory, regulatory, and procedural guidance for bid protests
Protest Procedure:
Protest Procedure
Status:
Statutory Guidance
Citation:
Indiana Department of Administration Procurement Office Website
Citation Language:
Prior to contract award, but after the solicitation has been released, a potential bidder or respondent may submit a written letter of protest regarding inadequate or restrictive specifications. Such protest should conform to the requirements of the Procurement Protest Policy and must be received by the close of business by the State not less than ten (10) business days (as defined by the State work calendar) prior to the proposal or bid due date. Telephone conversations with buyers or the requesting agency are undocumented communications and do not waive or modify the requirements of a solicitation. The Procurement Division will review all protests or appeals and, if a modification to the solicitation is appropriate, will issue an addendum to all prospective bidders to whom the solicitation documents have been sent.
Statutory, regulatory, and procedural guidance for bid responsiveness
Bid Responsiveness:
Bid Responsiveness Definition
Citation:
IN ST 5-22-16-2
Citation Language:
Sec. 2. In determining whether an offeror is responsive, a purchasing agent may consider the following factors: (1) Whether the offeror has submitted an offer that conforms in all material respects to the specifications. (2) Whether the offeror has submitted an offer that complies specifically with the solicitation and the instructions to offerors. (3) Whether the offeror has complied with all applicable statutes, ordinances, resolutions, or rules pertaining to the award of a public contract.
Definition:
Yes
Statutory, regulatory, and procedural guidance for bidder responsibility
Responsible Bidder Definition:
Responsible Bidder Definition
Definition:
Yes
Citation:
IN ST 36-1-2-15.5
Citation Language:
Sec. 15.5. (a) “Responsible bidder or quoter” means one who is capable of performing the contract requirements fully and who has the integrity and reliability that will assure good faith performance. (b) “Responsive bidder or quoter” means one who has submitted a bid or quote conforming in all material respects to the specifications.
Name:
Commodity Code
Commodity Code:
UNSPSC
Name:
Competitive Thresholds
Formal/Competitive Sealed Bidding:
$150,000
Citation:
25 IAC 1.1-1-9 & IC 5-22-8-1
Public Link:
Citation Language:
Sec. 9. All purchases for which the amount of the ultimate expenditure is estimated not to exceed the amount set out in IC 5-22-8-2(a) may be made either upon competitive sealed bids or in the open market, at the discretion of the Director. If made in the open market, a manually signed quote must be secured and shall be filed with the requisition. If practicable, two or three quotesshall be secured, but failure to do so shall not prevent the purchase from being made IC 5-22-8-2 Sec. 1. (a) This chapter applies only to a purchase expected by the purchasing agent to be less than one hundred fifty thousand dollars ($150,000). (b) Purchase requirements may not be artificially divided so as to constitute a small purchase under this chapter.
Small Purchases/Informal Purchasing:
$50,000; $150,000
Citation 2:
IC 5-22-8-2; IC 5-22-8-3
Public Link 2:
Citation Language 2:
IC 5-22-8-2 Purchases below $50,000 Sec. 2. (a) This section applies only if the purchasing agent expects the purchase to be less than fifty thousand dollars ($50,000). (b) A purchasing agent may make a purchase under small purchase policies established by the purchasing agency or under rules adopted by the governmental body. IC 5-22-8-3 Purchases between $50,000 and $150,000 Sec. 3. (a) This section applies only if the purchasing agent expects the purchase to be: (1) at least fifty thousand dollars ($50,000); and (2) not more than one hundred fifty thousand dollars ($150,000). (b) A purchasing agent may purchase supplies under this section by inviting quotes from at least three (3) persons known to deal in the lines or classes of supplies to be purchased. (c) The purchasing agent shall mail an invitation to quote to the persons described in subsection (b) at least seven (7) days before the time fixed for receiving quotes. (d) If the purchasing agent receives a satisfactory quote, the purchasing agent shall award a contract to the lowest responsible and responsive offeror for each line or class of supplies required. (e) The purchasing agent may reject all quotes. (f) If the purchasing agent does not receive a quote from a responsible and responsive offeror, the purchasing agent may purchase the supplies under IC 5-22-10-10.
Statutory, regulatory, and procedural guidance for contract claims before a specialized body
Contract Claims Procedure:
Contract Claims Procedure
Status:
No Official Guidance
Statutory, regulatory, and procedural guidance for contract claim appeals before a specialized body
Administrative Contract Claims Appeals:
Administrative Contract Claims Appeals
Status:
No Official Guidance
eProcurement:
eProcurement
Platform:
Peoplesoft by Oracle
System Type:
ERP
The rules concerning the size and composition of evaluation committees for formal solicitations
Eval Committees:
Evaluation Committees
Evaluation Team Requirements:
No official guidance
State entity with the statutory authority and oversight for the purchasing of goods and services
Goods and Services Procurement Entity:
Goods and Services Procurement
Entity:
Central Procurement Office
Citation:
IN ST 5-22-6-2
Public Link:
Citation Language:
Sec. 2. (a) A governmental body may adopt rules governing the purchase of services for the governmental body. (b) The purchasing agency of a governmental body may establish policies regarding the purchase of services for the governmental body.
State authority to conduct multistep competitive sealed bidding
Authorization for Multi-Step Competitive Sealed Bidding:
Authorization for Multi-Step Competitive Sealed Bidding
Status:
No Authorization
Name:
Nonprofit Usage of Statewide Contracts
Authorization:
No
Organizational location for the dedicated procurement attorney assigned to assist with and review purchasing and contracts.
Procurement Counsel Location:
Embedded in Procurement Office
Reports To:
Other
Official state procurement website for public
Public Link to Official State Procurement Website:
State Procurement Website
Public Link:
Statutory, regulatory, or procedural guidance for protest appeals before a specialized body
Administrative Protest Appeals:
Administrative Protest Appeals
Status:
Statutory Guidance
Citation:
Indiana Department of Administration Procurement Office Website
Citation Language:
Appeals If a Bidder or Offeror receives an adverse determination, the Bidder or Offeror may submit a request for appeal to the Commissioner
The required time between the issuance of a formal solicitation and the scheduled opening of bids or proposals
Public Notice:
Public Notice
Comments:
Same statute applies to Requests for Proposals; Delegated purchasing authority to agencies for purchases $5,000-$75,000 can post an RFQ for 7 days. (IN DOA - DPAP Manual pg. 5)
Formal Solicitation - Minimum Window for Proposals/Bids:
2 Weeks
Citation:
IC 5-3-1-2 (e)
Citation Language:
(e) If the event is the receiving of bids, notice shall be published two (2) times, at least one (1) week apart, with the second publication made at least seven (7) days before the date the bids will be received.
State authority to conduct reverse auctions
Authorization for Reverse Auction:
Authorization for Reverse Auctions
Status:
Full Authorization
Citation:
IN ST 5-22-7.5-1
Citation Language:
Sec. 1. (a) A purchasing agency may conduct a reverse auction for the purchase of supplies by using an Internet purchasing site to: (1) issue an invitation for bids; and (2) receive bids. (b) Except as provided in this chapter, a purchasing agency and a bidder must comply with the requirements of this article when participating in a reverse auction.
Official state procurement manual available to public
Public Link to State Procurement Manuals:
State Procurement Manual
Public Link:
https://www.in.gov/idoa/procurement/procurement-training/delegation-of-purchasing-authority-program/
Notes:
Does not have a manual - Indiana has trainings listed under their Delegation of Purchasing Authority Program - see link
Awarded contracts as provided by each state
Link to State-Wide Contracts:
State-wide contracts
State-Wide Contracts Link:
https://fs.gmis.in.gov/psp/guest/SUPPLIER/ERP/c/SOI_CUSTOM_APPS.SOI_PUBLIC_CNTRCTS.GBL
Information for suppliers as provided by each state
Link to Supplier Registration:
Supplier Registration
Supplier Registration Link:
State entity with the statutory authority and oversight for the purchasing of technology
Technology Procurement Entity:
Technology Procurement Entity
Entity:
State Central Procurement Office
Citation:
IN ST 5-22-6-2
Citation Language:
Sec. 2. (a) A governmental body may adopt rules governing the purchase of services for the governmental body. (b) The purchasing agency of a governmental body may establish policies regarding the purchase of services for the governmental body.