Administrative Fees

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Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Alabama

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% of spend paid quarterly

Alaska

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1.5% on all net sales, remitted quarterly

Arizona

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

National Cooperative, State Cooperative

Amount and Frequency of Fees Collected:

1.5%. Will increase to 2% starting January 1, 2025.

Arkansas

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

California

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

Cost recovery amount spread out amongst state departments based on their three year average spend

Colorado

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

Varies

Connecticut

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Delaware

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

District of Columbia

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Florida

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Georgia

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

Fees generally range from 0.5% to 2% and are assessed based on the complexity of the contract management functions.

Guam

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Hawaii

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Idaho

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1.25% of net sales, reported and collected from contractors on a quarterly basis.

Illinois

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Indiana

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Iowa

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% of the spend if contract does not have an administrative fee from vendor

Kansas

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Kentucky

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% quarterly

Louisiana

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% on average, Quarterly

Maine

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Maryland

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise

Amount and Frequency of Fees Collected:

1% of sales for all statewide contracts.

Massachusetts

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% administrative fee per engagement over the life of contract

Michigan

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative, Other: See Notes

Amount and Frequency of Fees Collected:

Various depending on contract category level.

Minnesota

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative, Other: See Notes

Amount and Frequency of Fees Collected:

The admin fee is generally 1%. We include an admin fee on approximately 44% of our statewide contracts.

Mississippi

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Missouri

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% administrative fee paid by statewide contract vendors quarterly on all payments received by the contractor for all services provided under a statewide contract

Montana

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1.5% collected quarterly

Nebraska

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Nevada

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

New Hampshire

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

New Jersey

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

New Mexico

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% per quarter

New York

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

North Carolina

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Other: See Notes

North Dakota

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Ohio

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

For state contracts, FY22 procurement services fee is 0.56% of agency disbursements against applicable DAS contracts, which is billed monthly in arrears. For contract allowing State of Ohio cooperative usage, revenue share fees range from 0.4-2% based on contract expenditures, which is collected quarterly.

Oklahoma

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% - due quarterly

Oregon

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

2% is standard, collected quarterly based on volume sales.

Pennsylvania

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Puerto Rico

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Rhode Island

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

South Carolina

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

1% of total sales on supply, service, and information technology contracts; $0.015 per gallon on fuel contracts.

South Dakota

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Tennessee

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Texas

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise, National Cooperative

Amount and Frequency of Fees Collected:

Contracts where purchase orders are issued through Texas SmartBuy are subject to 1.5% admin fee charged through vendors to state agencies. TXMAS (Cooperative) contracts are also subject to a 073875% vendor rebate.

US Virgin Islands

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Utah

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise

Amount and Frequency of Fees Collected:

Charge up to a 1% admin fee that is paid by the vendors.

Vermont

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Virginia

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

Statewide/Enterprise

Amount and Frequency of Fees Collected:

Agencies are not charged, only vendors.

Washington

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

West Virginia

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Yes

Types of Contracts with Admin. Fees:

National Cooperative

Amount and Frequency of Fees Collected:

Varies

Wisconsin

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices

Administrative Fees in Use:

Wyoming

Administrative Fees:

Administrative Fees on State Contracts

Disclaimer:

This information is self-reported by the state via the Survey of State Procurement Practices