What is the NASPO Exchange?

The purpose of the NASPO Exchange (formerly the How to Market to State Governments Meeting) is to build relationships among the supplier community and state governments, the largest consumers of goods and services in the country. The meeting shall be a place where partnering, networking and learning come together to develop business relationships to support public procurements that are effective, efficient, transparent and fair.

Learn

Click here to review the most recent agenda updates! Learn more about how each element of the conference is designed to build relationships among the supplier community and state governments, the largest consumers of goods and services in the country.

Opening Conference Session begins Sunday at 1:30 p.m so you will want to make your travel arrangements accordingly. 

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Network

One of the most important features of the NASPO Exchange is the opportunity for state procurement representatives and suppliers to partner in pre-scheduled One-on-One appointments. It's through these partnerships that new ideas, products and opportunities come together.

One-on-One appointment scheduling opens in mid to late February in order for state representatives to have time to register for the meeting. You will receive an email closer to this time notifying you of the date and time the One-on-One schedule will open so that you can login to make your appointments. You will use the same login credentials for scheduling as you did for conference registration.

Be sure to check out the guidelines being implemented for 2017 as this may affect the number of representatives your company chooses to send.

Online scheduling will open on different dates based on when you registered for the conference. The earlier you register, the earlier you can make your One-on-One appointments.

Once again this year, you have the opportunity to bring a second person from your company to your One-on-One appointments. Online scheduling will still work the same way and each individual will be able to make appointments. We won't require the name of the second person, however there will be two chairs for vendors at each state table so you can bring someone else with you.

*All individuals attending One-on-Ones MUST be registered for the conference.*

Since we are allowing the ability to bring two people to each One-on-One appointment, we are limiting the number of times each company can schedule with each individual state representative. A company can only meet with Representative X one time. If a state has two reps present, your company can meet with Representative X and Representative Y, but each only once.

What is a One-on-One session?
Time has been carved into the conference program for the state directors to meet with representatives from your company. Each of these scheduled appointments is 15 minutes in length. At the conclusion of your appointment, you must leave the room; even if you have an appointment in the next time slot.

How do I sign up for One-on-Ones?
If you register on or before March 3, One-on-One preferences will be solicited via email. Each registrant will receive notification to sign up for appointments. Online scheduling will open on different dates based on when you registered for the conference. The earlier you register, the earlier you can make your One-on-One appointments. One-on-one scheduling will begin after the state attendees are confirmed to provide more accurate availability.

Registrations after March 3 will all be onsite, One-on-One appointments can be scheduled (based on availability) at the One-on-One scheduling desk starting on Sunday, March 12. Questions about One-on-Ones cannot be answered at the conference registration desk.

Please realize that some states are requested more than others. If you want an interview with a specific state, pre-registration is the key.

Can I print my One-on-One schedule?
Yes, you will be able to print your schedule in advance. When One-on-One scheduling is opened, you’ll receive the link.

How do I get a One-on-One with a full state?
If you have NO pre-scheduled appointments, please check with the scheduling desk on Sunday.

You should also watch for cancellations and no-shows. Many interviews are scheduled, but by the last day of the conference the person may have had an opportunity to speak with the state prior to their scheduled interview time. Occasionally we see cancellations or no-shows in the first One-on-One session but it is much more likely during the final session on Tuesday afternoon.

--- A great way to get more appointments, is to be present Tuesday afternoon! ---

How else can I meet state representatives?
Please remember the One-on-One interviews are just one of the many opportunities available to speak with the state directors. The conference is structured to maximize networking opportunities. If you do not receive your preferred appointment:

  • Participate in the various networking experiences planned in the conference agenda, including the off-site and on-site receptions, regional roundtables, commodities and services roundtables and NASPO Cares
  • Ask a NASPO staff member to introduce you to the director during any of the conference functions
  • Ask the director if they are available to talk during breakfast, lunch, or a scheduled break
  • Pose a question during one of the educational sessions by first introducing yourself as a representative of your company

Partner

Partner with fellow participants to leave a lasting impact on the local community. NASPO Cares service project details coming soon!

Coming soon!

In January you will be able to see a complete list of all state attendees currently registered, their titles, photos and a brief description of their procurement role within the state. To learn more about the state procurement professionals attending the conference, please check back in January. 

Registration Rates:
All registration rates listed below are per person. No group discounts are available.

Supplier - $1,300
Small Business* - $650
Non-Profit, Academic, Other Govt - $650
NASPO Member State Attendee (Two per state) - Registration Fee Waived
NASPO Member Additional State Attendees - Flat Rate $550
NASPO Life, Honorary or Associate Member - Registration Fee Waived

*For those who qualify as a non-profit or small business, NASPO reserves the right to utilize the Small Business Administration's standards for small businesses (13 CFR §121).

You must login to complete your registration. If you do not already have NASPO login credentials, please contact Mary Hope Kramer for assistance.

Click HERE to proceed with registration

NASPO Member and Supplier Code of Conduct

NASPO members and private sector suppliers greatly benefit from growing levels of communication within the Association and supplier activities are encouraged to provide meaningful interaction between state procurement officials, their staffs and members of the supplier community. These activities also provide a unique opportunity for suppliers to network with state government business partners and discuss issues facing the procurement field both in the public and private sector. The Association believes mutual benefit is derived from collaboration between suppliers and NASPO members to improve public procurement practices through shared information. By bringing these parties together in a cooperative environment with the highest standards of ethics, NASPO can develop educational programs on procurement issues for its members and suppliers.

At the NASPO 2000 Annual Meeting, a resolution was passed in support of a code of conduct for suppliers and Association members to be followed during supplier activities held by NASPO. It states:

NASPO members, as public employees directly or indirectly involved in the expenditure of public funds through the state procurement process, must always conduct themselves in a manner that promotes the highest ethical standards.

NASPO members shall at no time accept gifts, gratuities or other things of value from suppliers, which might influence or appear to influence procurement decisions.

Suppliers shall refrain from holding receptions, dinners, or other functions that are not officially sanctioned by NASPO Board of Directors.

Suppliers shall refrain from giving gifts, gratuities or other items of value to NASPO members.

Suppliers shall conduct themselves in a manner that promotes the highest ethical standards and avoids activities and behavior that would place, or even appear to place, a NASPO member in a conflict of interest.

NASPO provides opportunities for attendees to meet face to face with state representatives, however, all appointments must be made through the NASPO One-on-One system. Suppliers are not permitted to reach out to State Member attendees in advance of the conference, for the purpose of setting up additional meetings. By agreeing to the Code of Conduct, you confirm that you are familiar with the One-on-One rules and guidelines for your registration type.

NASPO takes photographs during its meetings and events for use in association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the NASPO website. By participating in this conference I grant NASPO the right to use my name and photograph for such purposes.

Marriott St. Louis Grand
St. Louis, Missouri

Remember, please review NASPO’s Travel Policy prior to making any travel plans.

Those registered as “State Attendee - Additional” and wishing to use NASPO Professional Development funds for the conference should reach out to NASPO Staff.

Hotel Info:
The 2017 NASPO Exchange will be held at:
Marriott St. Louis Grand
800 Washington Ave
St. Louis, MO 63101

Phone: 1-314-621-9600
Fax: 1-314-621-9601

NASPO will make your hotel arrangements based on the arrival/departure dates you provide upon registration. The group rate for the conference is $189 per night single/double occupancy (the nightly room rate inclusive of state and local taxes is $222.89, if your state needs additional detail regarding the conference rates for any reason, please contact NASPO staff).

NASPO will reserve your room and will cover the costs of the room nights for the dates associated with the conference (March 11, 12, 13 and 14). Should you plan to arrive earlier or later than the included dates, please contact NASPO to determine availability before making any travel plans. Rates for additional nights will be charged at the prevailing rate for the hotel.

Please visit the hotel website for details on hotel amenities, local attractions, etc.

Airline Reservations:
The best airport to fly into for the 2017 NASPO Exchange is the St. Louis International Airport, approximately 15 mi from the hotel.

For your convenience, NASPO has enlisted a dedicated travel agent to handle state member airline travel arrangements upon request. You may call the agent directly or email your specific travel needs. The charges will be billed directly to NASPO. If you get his voice mail, please leave a detailed message and he will return your call shortly.

His contact information is:
Herman Cottoner
Travel Manager
ALTOUR
T: 859.685.1612
F: 859.278.5478
E: herman.cottoner@altour.com

Airport Transportation:
GO BEST Express offers shared van services to downtown St. Louis. Advance reservations are recommended. The per-person rate is $25 one-way, $45 round-trip. Make your reservations online by March 9 and receive a 20% discount. 

Estimated taxi fare from the airport is a $40, plus gratuity. Most taxis accept credit cards, but please be sure to confirm method of payment.

*Please keep all ground transportation receipts for reimbursement of your expenses

Make sure you review the 2017 agenda before making your travel arrangements. The schedule includes enhanced features that may impact your decision regarding travel dates!

Hotel Info:
The 2017 NASPO Exchange will be held at:
Marriott St. Louis Grand
800 Washington Ave
St. Louis, MO 63101

Phone: 1-314-621-9600
Fax: 1-314-621-9601

Reservations:
Reservations can be made at the group rate of $189 per night ($222.89 inclusive of state and local taxes) by calling 314-621-9600 or can be made through our conference online reservation booking website. Rooms will be available until February 13 or until the room block is full.

Travel Info:
The best airport to fly into for the 2017 NASPO Exchange is the St. Louis International Airport, approximately 15 mi from the hotel.

Airport Transportation: 
GO BEST Express offers shared van services to downtown St. Louis. Advance reservations are recommended. The per-person rate is $25 one-way, $45 round-trip. Make your reservations online by March 9 and receive a 20% discount. 

Estimated taxi fare from the airport is a $40, plus gratuity. Most taxis accept credit cards, but please be sure to confirm method of payment.

Explore all that the host city of St. Louis has to offer!

Frequently Asked Questions

Why the name change?
After careful consideration, the NASPO Board of Directors selected the new name to better reflect the core values and purpose of the conferences. The 2017 NASPO Exchange is designed to build relationships among the supplier community and state governments, the largest consumers of goods and services in the country. The meeting is a place where partnering, networking and learning come together to develop business relationships to support public procurements that are effective, efficient, transparent and fair.

What’s NEW at the 2017 NASPO Exchange?
The new brand brings a renewed focus on the core values and purpose of the conference. New elements have all been designed to enhance these features, including collaborative education sessions to enhance mutual understanding of needs in the procurement process, new approaches to roundtable discussions and education “tracks” to target session participation.

What are the hotel check-in and check-out times?
Posted hotel check-in time for the Marriott St. Louis Grand is 4:00 pm and check-out time is 11:00 am.

Can I make changes to my conference registration?
Cancellations may be made until February 20 (less a $50 processing fee). Substitutions may be made at any time. Please use the Registration Modification Form for any updates or changes to your information.

Is parking available at the hotel?
Yes, self-parking is available for $20 per day, valet is available for $28 per day. Please note, large SUVs and oversized vehicles cannot be accommodated.

What should I wear?
Dress is business casual for all events including presentations and receptions. Golf shirts and khakis are fine; no jeans, please. Meeting rooms can get chilly so you may want to bring a sweater or jacket.

How can I register for the conference?
Conference registrations are handled through NASPO’s secure registration website through March 3 at noon ET. After that time, registration may be completed on-site at the NASPO registration desk. Any questions on registration can be directed to Mary Hope Kramer at mkramer@amrms.com.

Are registration substitutions possible?
Yes. Please use the NASPO registration modification form for any and all changes including substitutions.

Can I receive a conference roster?
All attendees receive the preliminary conference roster electronically via the conference app.

Note: Conference attendees are not permitted to harvest, sell, generate mailing lists or mine the data contained in the roster for promotional purposes. It is the responsibility of each attendee to ensure contact made with fellow participants, using information from the roster, is made in accordance with NASPO’s Code of Conduct and with the values of the meeting.

Can I get access to conference speaker presentations?
All presentations and handouts made available to us will be posted on NASPO's conference website after the event.

Contact us
NASPO staff can be contacted at 859-514-9150 until Friday, March 10. The onsite NASPO registration desk will be open at 10:00 am on Sunday, March 12.

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